Communication

Site Diary is the most efficient paperless method of ensuring progress reports and updates are recorded accurately.

SPUD Asset Management

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Site Diary

Software Features:

  • Reporting for delays on site
  • Link delays to RFI’s
  • Log instructions for additional works
  • Send email notifications to staff
  • Automatically alert quantity surveyors if any instructions or delays are recorded

Site Diary is the most efficient method of ensuring progress reports, audits and updates are recorded accurately, and communications between everyone are clear.

The diary is a key instrument in feeding project information back to management, it should be used to log works on site, people present, plant on site and any delays or additional works issued.

Electronic diary entry with detailed instructions of work, weather report and photo to show area of work.

Electronic diary entry with detailed instructions of work, weather reporting and photo to show area of work.

We have designed the software to include a diary where the user can add a description of works, the diary tool will automatically log staff on site, delays, instructions and the weather reporting for the postcode – min temperature, max temperature, average wind speed, cloud coverage, humidity and the temperature at the time recorded. The user can upload photos of the project which are key for checking works progress.

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Safety Bulletin Board

Features:

  • Set safety alerts
  • Alert staff of key information
  • Select recipients by trade type or individuals
  • Receive notifications when bulletins viewed
  • Reports on users not viewing updates

Safety Notice and Bulletin Board

The safety bulletin is designed to inform your staff of safety notices and alerts e.g. some of projects will see temperatures soar to 28 degrees today please make sure you use sun cream, get home safe. Or to send information to staff keeping them informed e.g. today the company passed our ISO 9001 audit with flying colours, thanks to all staff that helped.

The person releasing the safety bulletin can select individual staff to see the update or select by project or trade type e.g. all carpenters using the TE76 hilti drill please be aware that there have had a few issues with these drills kicking back and have had wrist injuries reported, if you witness or experience any issues please report it to your line manager straight away an ensure the take the drill out of use.

SPUD’s bulletin board showing safety notices and alerts for staff.

The system will log which users have viewed the bulletin or safety notice and will notify management of the list of users who have not seen the update. This gives the company documented information of how you pass safety information to your staff.

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Tasks

SPUD’s Task module provides the ultimate task management and project calendar system, allowing you to create and assign tasks to your workforce whilst tracking who has or hasn’t completed them. No place to hide… Sorry lads!

With SPUD’s calendar at the heart of the system you’ve got total control over the tasks you set for any or all your users. Pick the document you want completed and simply schedule the task to be repeated on a regular basis, daily, weekly, fortnightly or monthly.

Project calendar showing completed and overdue tasks on the task manager page.

Project calendar showing completed and overdue tasks on the task manager page.

You don’t even need to remember what or who needs checking up on! SPUD’s ‘traffic light’ system shows you at a glance the tasks completed, pending and, more importantly, overdue. So, no one can shirk their duties unseen with SPUD on board… We know not everyone’s going to love that particular feature… Sorry lads!

Example:

For instance, say you ask your Project Manager to carry out a staff Tool Box talk every Monday morning… You and everyone else you specify as relevant will receive an email confirmation when the talk has been delivered – and then you can log in to view the whole event along with a list of signatures to show who attended (and who didn’t!).

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Inductions

SPUD’s Induction process can speed up inductions and give instant access to briefing records.

The construction industry does a fantastic job of ensuring the workforce operate in a safe environment, we’ve just made it a bit easier to manage your internal training and communications.

On SPUD’s Internal training and policies page you can upload Toolbox Talks, RAMS, Inductions, Permits to work etc for your workforce to read and complete.

Speed up internal training and site inductions by making them paperless

In three simple steps you can complete inductions, toolbox talks, task briefings and RAMS briefing.

  1. UPLOAD YOUR DOCUMENT
  2. CREATE MULTIPLE CHOICE QUESTIONS
  3. INVITE YOUR WORKFORCE TO COMPLETE THE TASK

The further development of our training matrix now includes a log of all staff training carried out for your entire workforce.

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Safety Audits

We’ve called it safety audits, but this feature reaches into so many other areas.

We were asked by a customer if we could build them an electronic safety audit, we decided to go a bit further and we have a lot more to do with this area.

Whether it’s LOLER checks, a near miss report or permits to work, you can now build any style of document in an electronic format, assign it to your workforce and get notifications when they’ve completed it.

PUWER questionnaire template created on SPUD’s safety audit section.

SPUD enables you to create and distribute safety audits to your workforce whilst ensuring there is a complete and compliant audit trail.

Create your document with a range of question types, set weights against your answers to get notification when issues arise on your projects.

Request a photo for any question and you can even ask the user to sign the document.

We’re currently designing reporting functions on these documents to push data back to management on all project functions.

All audits are exportable from the software tool in PDF, so far, we’ve helped customers set up:

  • Site Audits
  • LOLER Checks
  • PUWER Checks
  • Pre-start plant checks
  • Pre / Post pour inspections
  • Excavation check sheet
  • Near miss reporting
  • NCR
  • Handover Sheet
  • Permits to work

This list could go on forever.

SPUD’s vast communications management tool provides your workforce with everything they need to perform their job safely and compliantly whilst ensuring there is a complete audit trail.

Client instruction with CVI

With our new CVI feature your workforce can now complete a client instruction form by adding a description of the extra works, define the area of the project, pictures and even an agreed cost. Each client instruction is given a sequential number prefixed with the project code.

On the SPUD system you can add CVI’s and client instructions keeping your workforce up to date with a secure audit trail.

Complete audit trail when receiving client Instructions.

Your client’s representative signs the instruction and adds their email address, once the instruction is submitted a PDF is emailed to your client’s commercial contact, the Project Manager and Quantity Surveyor for the project and the person who signed the instruction on behalf of the client; providing you with a complete and compliant audit trail.

A log of all instructions can be filtered to search by project, date or the user completing.

No more extras slipping through the cracks.