SPUD holds all of your company’s documents and puts the information each user needs right in the palm of their hand – but ONLY the information they need. No more and no less.
We’ve designed SPUD so it breaks down that huge mass of documents into manageable categories and sub-categories to make it easy for you to choose which categories each individual user can see. And every single document has a reference number, an issue and revision dates so you know for sure you’re complying with that lovely ISO 9001 certificate you may well have hanging on the office wall,
So, no more of those mystifying random documents that Mick the Brickie brought with him from his last job!
And we’ve made it as easy for your users as it is for you. They just choose the document they want from the category and download it. Then they complete and upload it. Job done – well nearly… Importantly, we know this isn’t information for the sake of it. You need to collate this stuff into various reports – which is why SPUD enables you to add questions/prompts that elicit the key information.
What happens when your project’s all done and dusted? Relax! We’ll automatically store everything for 12 months from the day you close it down (and open it up!). After that we’ll archive it all free of charge for another year… Then it’s up to you – get the whole thing in a readable Zip file or keep storing it with us for just £2 per month per 100gb of data (and of course, we’ll let you know in plenty of time before we hit your agreed retention date).
For example, say your Health & Safety Advisor’s uploading a site audit…
SPUD will ask:
‘Does the audit have any NCRs’
The H&S Advisor answers:
‘Yes’ – and that response is attached to the relevant project. So, when you request a report on, say, ‘how many site audits have we carried out on Project XXX with NCRs raised’, SPUD gives you an instant, accurate answer.
And because we’ve also linked our Tasks section to this one, every task you set for anyone and everyone gets documented and monitored. Users are asked to complete the documents relevant to what they’re doing – and if they don’t, you’re automatically the first to know about it!
In short, you have a complete overview; you know what’s getting done (or not getting done) any time, all the time – just look up a document report and filter by date and project to see all your completed documents. And because it’s all in the ‘cloud’ you can manage your projects wherever you are – no matter how near or far away, you can ‘zoom in’ on any detail you need to see.