LABOUR AND PURCHASING COSTS IN ONE PLATFORM

SPUD has been designed to simplify labour management on a construction site. With easy to use hardware or Geofence APP you know who is on site and when.

SPUD’s Training Matrix is automatically populated when your workforce upload their certificates in the Labour Management section. The Training Matrix has a traffic light system to help you identify the current status of your workforce training. Notifications are sent to your health and safety department and project team to alert them to training certificates that are due to expire. With one click you can download a workforce members’ card or certificate. Handy filters allow you to search for workers with the required certificates to assist with labour management.

Our biometric face scanner is one of the best in the world for biometric operations, we can be pretty sure of this as we’ve tried and tested our biometric hardware against many others on the market. Your workforce will need to register a face and then at the beginning of their shift simply tap the screen, and the scanner grabs and matches against the biometric image.  After they have clocked in, their attendance is visible on every managers’ dashboard, all clock in / out times are added to the time sheet and clock report. The face scanner can be plugged into and is ready to use on any location across your project.

SPUD’s Timesheet collates all clock in information registered against your workforce so your site managers can approve the times worked. Admins have the ability to set shift times for the project or the individual workforce member. The timesheet will automatically calculate the shift for each worker in accordance with the shift setting so all overtime will be approved with an audit log for the person approving. Your site managers will have the ability to edit and save the timesheet and your Head Office staff will have the ability to submit the timesheet so it can no longer be edited, enabling all costs to be added to the CVR for project cost tracking.

SPUD’s Geofence APP is available on Android and iPhone for free. The app can be accessed by anyone who has been issued user details for SPUD. Your workforce can clock in using the Geofence perimeter you’ve set up for the project. You have the ability to move the project pin around the map then set a circumference distance around the project. Your workforce member must be stood inside this circle with their mobile phone to clock in or clock out. They will need to take a photo to prove it was them on site helping to remove the risk of dead men on your projects.

SPUD’s Supply Chain Management Module is unlike anything you will have seen in the market. SPUD’s Managing Director has been in the construction industry for more than 20 years.

Requisitions, an improvement on the standard email of the paper requisition. Project staff populate their requirements and that’s the last time you’ll need to write those requirements out. The Requisition is sent to your Buyers who will then select the suppliers to price. On return of the Requisition your Buyers will have all of your pricing from suppliers in one place, showing the best option and the total value from each supplier. With one button, your Buyers can convert the Requisition to a purchase order, choosing line by line item or the entire Requisition.

The OCR Data Ripping dramatically reduces the data entry in your accounts department by automatically scanning all invoices, the critical data is added to SPUD and identifies supplier, project, net, VAT and gross. We’ve identified that manual entry in the accounts department is not the best way to use your staff. By asking your supply chain to simply email your invoices to a set address means SPUD can deal with everything from there. We rip data from all invoices received in your bespoke inbox and upload the data to your invoice page on SPUD.

Supplier Catalogue, in our Material and Plant Hire sections you or your supplier can upload catalogues for your users to select the items they need. Each item has an image, name description, pack size, MSDS and technical data sheet and the Buyer has full control of everything. You can decide what products users can see and approve all products uploaded by the supply chain as well as approving requests made by project users.

Invoice Auto-Matcher, invoices can be imported by either your supplier or accounts office. GRN’s can be completed on site and your invoices will automatically set to the status and you’ll be informed when they’re ready for payment. Your accounts team can now have a full audit trail which identifies where each invoice is in the process, it includes a query facility to discuss issues with your supply chain and audit trail on approval.

Call off orders are part and parcel of any buying office but with SPUD’s ‘Call off orders’ all stakeholders can know exactly where the order stands. With percentage draw down notifications sent to the commercial team on call offs and a traced audit trail on each call off. Compiling valuations couldn’t be easier.

SPUD’s Supply Chain Management solution provides all of those involved in the process with an open view on what is happening throughout. From approval by the buyer, engagement from the supplier, right down to the GRN from the project and payment by the accounts team (hidden by access rights). The reason our customers love our Supply Chain Management solution is because there is nothing else on the market that has been designed by a construction buyer.

SPUD brings all your business costs together in one place

SPUD’s CVR collates all project costs, allocating all delivered materials and plant and labour and adds them to the CVR section. You can see your actual spend vs your predicted spend which shows you exactly where you stand on each project. SPUD’s CVR is exportable which makes your life even easier.

SPUD’s reporting offers exportable data across Plant Hire and Materials with all the information you need including order status, total value delivered and much more.

The holy grail of any labour management system is the data. Our labour report gives you everything you need including a full breakdown of hours, projects and cost codes (trade type). All of which are exportable in the format you require meaning moving data to your payroll couldn’t be easier.

SPUD integrates with SPUD Compliance for a complete biometric to bank solution

SPUD Compliance carry out a full check on all workforce members as they join, this service is governed by their stop go process and each member must comply with all steps before a payment can be made.

IR35, all users joining the process will complete a “Joint Determination” document, by the answers received through this document we can identify their status under IR35 through the HMRC website, a copy of the download from HMRC is retained in their folder.

Payslips, Statements, Support

All workforce will receive all documents by email and will have the full support of the SPUD Compliance team.